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Whether you’re writing advertising copy, ebooks, or business or personal correspondence, you look better in print if you use correct spelling, usage and punctuation. I’d like to share with you the most common mistakes I see while editing other people’s writing. Some mistakes are due to careless editing or no editing at all. Some folks, however, want to write correctly, but don’t know how.

1. It’s vs. its. Generally, if you can substitute it is, then you can safely use it’s with an apostrophe. Otherwise, use the possessive its. Example: It’s nice to see that my plant has regained its strength. The possessive its – referencing something belonging to it - has no apostrophe.

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2. No apostrophes in plurals. While we are on the subject of apostrophes, let me get one of my grammar pet peeves off my chest. Plural words don’t have apostrophes! Cats has an apostrophe only as a contraction (The cat’s running up and down the stairs again, as in, The cat is running up and down the stairs again) or a possessive (That cat’s fur is very shiny). Do not use an apostrophe in the plural form: My cats are very affectionate.

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3. You’re not having trouble with this in your writing, are you? The great you’re vs. your conundrum is similar to it’s vs. its. You’re is a contraction for you are. If you can substitute you are, use you’re. When referring to a possessive – something belonging to you – your is appropriate.

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Incorrect: Your not going to the party, are you?
Correct: You’re not going to the party, are you?

Incorrect: I like what you’ve done to you’re hair.
Correct: I like what you’ve done to your hair.

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4. Commas, periods and quotation marks, oh, my! Commas and periods always go before quotation marks.

Incorrect: “I think I’ll go to the store”, said John.
Correct: “I think I’ll go to the store,” said John.

Incorrect: The man said, “I’m glad to meet you”.
Correct: The man said, “I’m glad to meet you.”

5. CAPS gone wild! Some people like to Capitalize Words For No Apparent Reason. There are more capitalization rules than I plan to cover in a short article, but keep a close eye on your use of capital letters. Proper nouns always begin with a capital letter, as do initials, such as those indicating certifications or academic degrees after names. Capitalize seasons only when used as part of a title or formal name. Talking about the summer in general is nice, but only something like Summer Under the Stars Concert Series deserves the capitalization. Capitalize a person’s title only when used before his or her name. Example: Our office enjoyed a visit from Assistant Vice President Carlton Smith, who mentioned that he is president of his local PTA.

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When you write your next marketing piece, cover letter with a resume, email, publication, or e-zine, I hope these tips will help you make a positive impression on your readers.

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Write And Publish Your Own Outrageously Profitable EBook(R) In As Little 7 Days – Even If You Can’t Write Or Type!

At one time or another, it will be helpful (if not essential) that every individual knows how to write. The ability to develop a message and present it to others in an understandable fashion is one of the most important skills to be had in our media rich culture. Anyone can write, and write well. It’s simply a matter of knowing how, knowing the processes involved. Here, in a step-by-step format, that process is explained, from start to finish.

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This process tends to be a cycle, one of gathering and refining until a finished product is created. Brainstorming gathers many ideas and these ideas are then refined into one single topic. Information is gathered about the topic, then reviewed and put in a sensible order. The first draft gathers your own thoughts and words, which are refined through edits and rewrites. Finally, you gather outside input by sharing your article for review, further refining your article to create a finished product.

Brainstorming

In one way or another, every author needs to find and develop ideas to base their writing upon. These ideas may come to you naturally, without any prompting. Many times, however, these ideas need to be sought out, through a process known as brainstorming.

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Selecting a topic

Once you have developed a list of possible topics, you’ll need to select one to work on. Evaluate each idea according to what you want to achieve. Are you writing to inform? Perhaps the aim is to entertain. Whatever the purpose of the article, some topics will be more suitable than others. It’s important to select the topic that works. A few questions to ask yourself:

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- Is this topic going to yield enough material?
- Will the topic interest readers?
- Will the topic accomplish the article’s purpose?
- Is there enough information available about the topic?

Information Gathering

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Having selected your topic, you must now begin gathering information about it. In non-fiction writing, information is the basic building block of any article or piece of writing. Gathering this information will be crucial to the success of your article.

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To begin your information search, you’ll need to ask questions about your topic. These questions will correspond to the 6 basic questions of research, known as the 5 W’s and an H. They are as follows:

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- Who
- What
- When
- Where
- Why
- How

These very questions will be had by your readers. Only in answering these questions can you satisfy them. This will be the best place to start your research.

Once you know the questions to ask, you can begin your search for answers. There are many sources you can look to for this information. The internet makes wide ranging research a simple matter, but don’t limit your search to the internet. There are still several sources of information that can’t be accessed online, such as archived documents, eyewitness or expert accounts, and other materials. Though much can be found online, it’s usually not enough by itself. Seek out every applicable source of information you can and be sure to take detailed notes, not only about the information they provide, but when, where and how this information was found.

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Thinking and Planning

When you have gathered enough information, review it in light of your topic and the desired effect of your article. What information is important? What will interest your readers? You will need to determine how to approach this information in a manner that will be appropriate and effective.

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Listing

Once all of this information has been collected, you must give it some sort of sequence. Taking your research material, make a list of each important point, in order. This may be a simple list of keywords or a detailed outline. Often, this listing will let you see where your research was lacking, showing you where further research is needed. Review and revise as necessary until you have all of the needed elements to convey your message.

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Drafting the Message

This list will provide you with a guide or a blueprint to follow when actually writing your article. At first, you shouldn’t be overly concerned with things like grammar and punctuation. Don’t get wrapped up in neat phrases and tight prose. Just get the basics all out and in writing. This draft will be perfected and polished later. Think of this draft as a lump of unformed clay. It’s the raw substance that is important; the finer details can be worked out later.

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Rewriting

Having collected your thoughts and ideas on the information already gathered, you can now perfect it. Read it and reread it, finding areas that should be fixed and things that were done well. This is more than fixing grammatical problems and punctuation errors. The rewriting process may require entire paragraphs to be cut, rewritten from scratch or moved to another part of the article. It’s not unusual for an author to rewrite a piece multiple times during this stage. Generally, this stage is the most time consuming, requiring more hard work and thought than any other. As a result, this stage is also the most important. It is during the rewriting process that an article goes from good to great. It is the rewriting process that distinguishes a piece by an unskilled amateur or a solid professional in the writing craft.

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Sharing

After all of your research, writing, editing and rewriting, you will finally have a completed article that you feel is complete. Your work is not done, at this point. It is now ready to share with someone else, be it an editor, a spouse or a friend. After so much thought and work, you’ll need a pair of eyes other than your own to find any rough patches or problems in your article. Find someone to critique your work, and they’ll help you find the weak spots. Some authors avoid this stage for fear of needing to rewrite their article yet again. Don’t be afraid; be grateful. Anything that your reviewer noticed your readers would notice. It’s better to catch these problems before they are noticed by your readers.

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Polishing

After you’ve had your piece looked over by a friend or two, it’s time for the final changes. If you have the time, set it all aside for a day so that you can review it with fresh eyes. Even if you can’t do this, take the time and care to look over it again. Don’t just look at the words; look at the theme, the impressions left afterwards, the format. Pay attention to the white spaces between paragraphs, to the size of the font, to the overall readability. Look at anything and everything, because this is your last chance to fix it. Change anything you need to, and once you’re satisfied, it’s done.

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If you haven’t started working on your thesis or dissertation or aren’t currently actively working on it on a daily basis ? let’s face it, you will most likely not finish it. That’s why you have to establish several mini-goals for the end of the year and start working towards them.

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What is it you want to cross off your to-do list this year instead of rolling over to next year’s resolution list? Perhaps you are looking forward to making significant progress on your thesis or dissertation before the end of the year. Be specific. How many pages/chapters would you have to finish for you to feel like you have made significant progress? We believe that a good thesis or dissertation is a DONE thesis or dissertation.

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The biggest misconception about finishing a thesis or dissertation is the belief that writing is the key component to completion. The real key to finishing is effective time management. This is particularly true given the fact that, for most students, writing the document must be completed in tandem with numerous other important tasks, such as preparing for the job market; moving to or starting a new job; preparing for graduation; or working a full-time job. If time-management is not your forte, there are many resouces available to help you manage, structure, and organize your time to maximize your efforts.

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To help better manage your time, enlist your network of friends and family to assist you with completing tasks that don’t require your intellectual capital. Most loved ones are more than willing to be supportive if they only know what they can do to help. In response to my request, for example, my friend flew out to Wisconsin to help me pack up my house while I worked on my dissertation. He also got up at 2:30 a.m. to help me format tables, make copies, and drive me to Kinko’s, because my exhausted brain was simply too numb to be able to complete those simple tasks.

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In addition, it is imperative that you give yourself ample time to complete your thesis or dissertation. I can’t emphasize enough that you should NOT wait until your coursework or qualifying/preliminary exams are finished to begin thinking about getting an early start. In fact, you should be thinking about a possible topic on your first day of graduate school. Let your interest guide you regarding what courses to take. Pursue a possible topic in one or two of your graduate seminars; these will force you to adhere to a strict deadline, and will also provide you with insightful feedback from your course instructor.

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If you haven’t followed this advice, and have already finished your coursework and exams, all is not lost! Keep in mind that you aren’t actually starting from scratch. Think of this document as an extension of your proposal. Pull out your approved thesis/dissertation proposal and begin by reading, editing, and formatting it based on your university’s required specifications. Be sure to update your literature review by including any new studies that address your research question.

Regardless of what stage you are at in completing your thesis or dissertation, the following tips are designed to help keep you going when you feel you simply can’t write anymore. Remember: the key to finishing is to keep moving the project forward, and it is critical to spend at least 12 minutes EVERY DAY working on your document. Your goal is to make consistent, incremental, daily progress. And, even if you just can’t contemplate writing some days, there are still a number of required tasks that you can accomplish. Find something from this list you can do right now!!!

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1. Transfer important semester deadlines to your calendar, day planner or palm pilot. Missing some of these deadlines can cost you time and money.

2. Get a copy of the format manual. Colleges and universities often have a book or brochure that provides information on the required format of all theses and dissertations. The manual includes detailed specifications for margins, page number locations, minimal font size, spacing and a host of other formatting rules. Pick up a format manual from your graduate school office/secretary, or download it from your university’s website.

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3. Get your hands on ?Depositing and Defending’ guidelines and deadline materials. Again, these documents are typically available through your graduate school office/secretary, or from your university’s website.

4. Do some field research. Visit the library and look at other theses or dissertations in your field. Make a note of how many chapters they contain, and be on the lookout for those in which your advisor served on the committee. If you find a thesis or dissertation on a topic similar to yours, be sure to photocopy the bibliography.

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5. Nail down the format requirements. You’ve already gotten yourself a copy; now thoroughly review the format manual and become familiar with all of its contents. These requirements are not “optional,” so be sure you get them right the first time. Begin formatting your proposal and by creating a format template that reflects all of the requirements.

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6. Have the tools you need in place. Making sure that you have – and have ready – tools such as your methods journal, binder, and the correct software settings. Being prepared will make your path much easier!

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7. Create your title page. Be sure to set it up according to the format requirements!

8. Complete your approval page. Remember: every committee member will sign this, so it’s important! Again, be sure to set it up according to format requirements.

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9. Develop your abstract. Even if you have only the energy to write the word “Abstract” on the page, do it. It will help as a page reminder that you still have to create an abstract.

10. Produce your “Dedication and Acknowledgements” page. This is your opportunity to thank your best friends and family for supporting you! Completing this page might even inspire you, and rekindle the energy you need to continue moving your thesis or dissertation forward.

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Some people, like me, pick up pen and paper or go to the computer when sorrow, grief, or other trouble strikes. The need to put emotion, especially that caused by trauma, into words becomes overwhelming. Words spill across the page or screen, allowing us to cope with the pain swamping our spirits.

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Does verbalizing help us cleanse the poison of suffering from our hearts and minds? Or, are our words a cry for help? Perhaps, we need to verbalize and receive help in order to heal. In fact writing therapy is a recommended way of dealing with problems of all kinds.

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Putting my emotions into words helped me survive the death of my baby. I thought I was going crazy as the dreams came each time I slept: dreams of holding her, caring for her, dreams too real. I’d awaken to the reality of my loss and empty arms again and again. Finally I started writing each time I awoke. I poured my thoughts onto the multicolored pages of a tablet and stuck the written words in the family Bible. As time passed, the grief became bearable. Writing helped me survive for my other children and my husband.

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As I sat beside my mother’s side after her stroke, I knew she probably wouldn’t live, couldn’t live. I grabbed scrap paper and jotted my feelings into lines of poetry. When my former son-in-law “stole” two of my grandchildren the day after their great-grandmother died, the emotions that never die gave realism to a novel about a young woman whose ex-husband takes their children.

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As Robert and I lived through the time he was in hospice nearly two years ago, knowing that his life was ending, I questioned God, begged Him to touch Robert. Then I turned to writing again. I used words to cope with the pain of watching my husband suffer. Writing allowed me to stay strong for him. Then when Robert no longer was considered terminal, I knew that writing had helped me keep my sanity again.

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Poetry especially grants me release from whatever emotions I may experience; writing the concise, precise words in poetic language becomes my therapy. Many lines of poetry fill the folder on my hard drive or reside in a published book. One time when extremely angry, I wrote the following:

Anger

Black, billowing smoke, fed by blazing flames,
Twists the mind and soul like a blade
Turning within a blast furnace of molden steel.
Thought becomes muddled with blasts of agony;

Nothing is clear or positive, but all confrontational,
Filled with the desire to hurt, to maim, even kill.
The pounding of one’s heart closes his ears
To reason, to the cry of control, of restraint.

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When the final explosion destroys all reason,
What is left is ashes of physical insanity,
The remains of emotional destruction,
The exhaustion felt by losing all inhibition.

Joy becomes a dim memory lost in violence.
(? 2006 by Vivian Gilbert Zabel)

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Anger dissipated as the words appeared on the computer screen. For some reason, putting what I feel into words helps me deal with the emotion and become stronger.

Putting emotions into words does help many to better understand, in time, and to deal with traumatic emotions. We can write our way through troublesome times.

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